Access printout question. A new user.


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  1. #1
    Join Date
    Feb 2005
    Posts
    1

    Access printout question. A new user.

    Ok, I am new to Access 2000, or any Access, so I don't know the lingo.
    I'll try to explain my question as well as I can :

    The user enters information into a record...a medical record, like a name, an address, and some
    particulars like what type of medications this person is taking...asprin, amoxcicillan, whatever.

    Ok, now I want to print out an instruction sheet for this person with regards to the types of
    meds they're taking. This sheet would contain recommended dosage, side effects, drug interactions,
    whether to take it with a meal or not. This sheet would contain all this information by looking at
    "aspirin" in the peron's database file, and then expand on this information in a printout.

    In other words, I type in "aspirin" and in return Access prints out a whole bunch of information
    on asprin, which the person will find useful.

    Now technically I know I'd have to have a (I'm assuming) seperate database with the keyword "aspirin"
    and then all this information somehow stored under it. And again somehow they'd have to be linked or
    queried, or mined, or whatevered into order to make it work.

    Basically I think I'm asking for the equivilant of a computer-librarian. Where I can ask for information
    by word (like "aspirin"), and the librarian will give me all the information available in the database.

    So how do I do it? lol.
    Thanks. - Eric

  2. #2
    Join Date
    Aug 2004
    Location
    Orange, California
    Posts
    1,261

    Thumbs up You are basically correct

    An Access database consists of many parts, tables, queries, forms, reports, modules, etc..
    tables store your data

    queries link tables together and extract requested records from the tables
    some special queries can also perform updates and deletes from tables

    forms use either tables or queries to display and/or edit the data

    reports use either tables or queries to format and print the data

    because a query works with tables, when it has completed its work
    the data returned will look just like what you would get from a table

    a table has records like the rows in a spreadsheet and each record
    or row has fields just like the columns in a spread sheet.

    So now you need three tables:
    table 1: tblPatient
    table 2: tblPatientMeds
    table 3: tblMeds

    table 1: tblPatient
    fields:
    Patient_id Autonumber Field Size:Long Integer
    Patient_Name Text Field Size:30
    Address Text Field Size:30

    table 2: tblPatientMeds
    fields:
    PatientMeds_id Autonumber Field Size:Long Integer
    Patient_id Number Field Size:Long Integer
    Meds_id Number Field Size:Long Integer

    table 3: tblMeds
    fields:
    Meds_id Autonumber Field Size:Long Integer
    Med_Name Text Field Size:30
    Instructions Memo Field Size: n/a



    Now you will need a form to allow you to add and modify the
    medications for tblMeds. This table contains all medications and their
    names and instructions.
    Next: create a form that captures the patient info into tblPatient
    this form will also need a subform that allows you to assign which
    meds they are taking from tblMeds. The subform updates
    tblPatientMeds with the Patient_id and Meds_id. link the subform
    by Patient_id and use a combo box control for the Meds_id field.
    I would display the subform as a datagrid.

    Now create a query that links tblPatient to tblPatientMeds by the
    Patient_id field an links tblPatientMeds to tblMeds by the Meds_id
    field. Then drag down the Patient_Name field from tblPatient; and
    Med_Name as well as Instructions from tblMeds save this query.

    Now create a report based on the query you just created. Use the
    Report Wizard. save the report.

    Ok now you can use the forms to input the data and run the report
    when you want to print the Info.
    If you add a button to the Patient form; one that opens the report
    Then in the query the report uses; add frmPatient!Patient_id
    in the criteria box of the Patient_id column and save it.
    .
    This way when the button is clicked only the records for the currently
    displayed patient will be on the report.

    Hope this helps!!!

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