sharing calendar


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Thread: sharing calendar

  1. #1
    Tim Guest

    sharing calendar


    Does anyone out there know how I can share my calendar with other exchange
    server users. I want everyone in our office to see my calendars. Let me
    know what I can do?

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  2. #2
    James Ofwona Guest

    Re: sharing calendar


    "Tim" <administrator@herndon.verio.com> wrote:
    >
    >Does anyone out there know how I can share my calendar with other exchange
    >server users. I want everyone in our office to see my calendars. Let me
    >know what I can do?
    >


    This is very easy to do. The method you choose depends on how Outlook has
    been configured. Is your default calendar on the server or in a personal
    folder?

    1. If e-mail resides on the exchange server (i.e. In Outlook TOOLS>SERVICES>DELIVERY
    TAB you have selected "MAILBOX - username",

    all you have to do is:
    - right-click on calendar in Outlook
    - select properties
    - click the permissions tab
    - click ADD and choose the users you want to give access to your calendar
    to
    - define roles for the users
    - before clicking ADD you can set the default role

    To see someone's calendar then, in Outlook click FILE>OPEN>OTHER USER'S FOLDER
    - select CALENDAR, then click NAME to choose the USER

    2. If your default calendar is in a personal folder
    - you cannot set share by setting permissions
    - You have to install NET FOLDERS (choose ADD/REMOVE PROGRAMS in CONTROL
    PANEL, choose Outlook 98 and add NET FOLDERS
    - In Outlook you now have a new option (SHARE) in the FILE menu
    - click on the Calendar
    - Open FILE>SHARE>SHARE FOLDER
    - choose who you want to share with
    - set other rules such as synchronization frequency
    - the person you are sharing with will receive a special e-mail with choices:
    ACCEPT; DECLINE.
    - Upon accepting, your calendar is copied (e-mailed) automatically to his
    Outlook and he has a new icon called e.g. "James's Calendar".

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